POSITION TITLE (Oracle title)

SECRETARY (DIRECTOR)

WORKING TITLE

Secretary (Director)-Project Enlightenment

SCHOOL/DEPARTMENT

Project Enlightenment

LOCATION

501 S. Boylan Ave, Raleigh, NC

PAY GRADE

Noncertified Grade 22

FLSA STATUS

Nonexempt

ELIGIBILITY FOR EMPLOYMENT CONTRACT

No

WORK WEEK SCHEDULE

Monday-Friday (occasional evenings or weekends) Position is not available for Hybrid Telework workweek

POSITION PURPOSE:

Performs a variety of secretarial and general office assistance duties in support of Project Enlightenment. Responds to inquiries and researches replies to questions posed by school system staff, parents, and others seeking information about Project Enlightenment programs and activities.

MINIMUM QUALIFICATIONS: 

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Considerable knowledge of Microsoft Office, specifically Microsoft Word, Excel, Power Point; Google Apps;
• Considerable knowledge of bookkeeping and accounting procedures; 
• Effective time management skills; 
• Excellent customer service skills with the ability to calmly route concerns to appropriate staff; 
• Excellent proofreading skills; 
• Critical thinking and problem solving skills; 
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
• Ability to work proactively and recommend more efficient methods of productivity within the office; 
• Ability to work independently without close supervision; 
• Ability to establish and maintain effective working relationships with school system staff, external agencies, parents, and the community.

EDUCATION, TRAINING, AND EXPERIENCE

• High school diploma or equivalent;
• Experience as a secretary working with a variety of duties;
• Experience in monitoring budget and payroll functions.

CERTIFICATION AND LICENSE REQUIREMENTS

None

PREFERRED QUALIFICATIONS:

• Associates degree from a regionally accredited college or university; 
• Secretarial experience in a public school setting; 
• Experience using Oracle business applications

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Performs secretarial duties and provides administrative support to the Director and staff of Project Enlightenment. 
2. Serves as the initial contact person for visitors and answers incoming phone calls to the office. Receives and routes incoming phone calls and emails to the Director and other Project Enlightenment staff.
3. Maintains departmental general ledger; creates and processes purchase orders and direct pay requests; orders, receives and distributes supplies for department staff; processes contracts, service agreements, and payments for agreements generated by Project Enlightenment. 
4. Prepares and makes bank deposits as needed. 
5. Responds to inquiries and researches replies to questions posed by school system staff, parents, and the public seeking information about Project Enlightenment programs. 
6. Monitors and processes time records for department staff including leave requests and reports; maintains departmental files
7. Prepares and processes system-wide prior approval requests for teacher substitutes, out-of-district travel for Project Enlightenment related activities. 
8. Generates effective correspondence, presentations, reports, and other documents, as directed.
9. Attends and participates in required professional development, Project Enlightenment meetings, and committees, as required.
10. Performs other related duties, as assigned.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

This position operates in a professional office and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff, parents, staff members of external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force.

EFFECTIVE DATE:  4/2025

DISCLAIMER:  The above statements are intended to describe the general purpose and responsibilities assigned to this position.  They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position.  This description may be revised by HR and approved at any time.