POSITION TITLE (Oracle title)

PROCESSING TECHNICIAN 

WORKING TITLE

Processing Technician Purchasing

SCHOOL/DEPARTMENT

Purchasing

LOCATION

Rock Quarry Rd Office Complex Raleigh, NC

PAY GRADE

Noncertified Grade 23

FLSA STATUS

Nonexempt

ELIGIBILITY FOR EMPLOYMENT CONTRACT

No

WORK WEEK SCHEDULE

Monday-Friday 8:00am – 5:00pm (occasional evenings and weekends) NOT eligible for Telework week    

POSITION PURPOSE:

Provides effective and efficient processing of purchase order requisitions and vendor information forms.  Performs clerical duties related to these activities

MINIMUM QUALIFICATIONS:  

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Considerable knowledge of Microsoft Office, specifically, Microsoft Word, Excel (generating reports and spreadsheets), Power Point; Google Apps;

• Ability to analyze and organize data;

• Ability to minimize errors and pays attention to detail;

• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;

• Ability to establish and maintain effective working relationships with school system staff and parents/guardians.

EDUCATION, TRAINING, AND EXPERIENCE

• High school diploma or equivalent; AND

• Two years of previous clerical related experience.

CERTIFICATION AND LICENSE REQUIREMENTS

• None.

PREFERRED QUALIFICATIONS:

• Experience working with database software (e.g., Oracle Database), cloud applications and platform services, Artificial intelligence (AI), etc.;

• Experience in mail services to include the Unites States Postal Service (USPS) rules and regulations;

• Knowledge of generally accepted purchasing and procurement procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Enters purchase requisitions into financial software; enters and updates vendor information into the financial software.

2. Expedites purchase orders by contacting vendors, as needed.

3. Processes changes, as needed, to purchase orders (prices, descriptions, etc.)

4. Prints, verifies, and distributes copies of purchase orders, as needed.

5. Assists the lead secretary of purchasing by managing the front office in his/her absence.

6. Supports operations of the purchasing mailroom.

7. Performs other related duties, as assigned.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff and staff members of external funding agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force.

EFFECTIVE DATE: 7/2025

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position.  They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position.  This description may be revised by HR and approved at any time.