POSITION TITLE (Oracle title)

ACCOUNTANT

WORKING TITLE

Accounts Payable Accountant

SCHOOL/DEPARTMENT

Accounting

LOCATION

Crossroads III, Cary, NC

PAY GRADE

Noncertified Grade 28

FLSA STATUS

Nonexempt

ELIGIBILITY FOR EMPLOYMENT CONTRACT

No

WORK WEEK SCHEDULE

Monday-Friday (occasional evenings and weekends) Position is eligible for hybrid telework workweek

POSITION PURPOSE:

Performs complex and specialized tasks in the maintenance of financial and budgetary records. Assists in the preparation of various financial reports and performs clerical activities related to the accounting cycle.

MINIMUM QUALIFICATIONS: 

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Considerable knowledge of generally accepted accounting principles;
• Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps;
• Ability to complete complex tasks and minimize errors with attention to detail;
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
• Ability to understand, interpret and apply specific rules and regulations governing the processing of fiscal documents, maintenance of financial records and preparation of fiscal records;
• Ability to establish and maintain effective working relationships with school system staff, employees of funding agencies, and community members.

EDUCATION, TRAINING, AND EXPERIENCE

• Associate’s degree in accounting or related field; AND
• Three years of experience in accounting or related experience; OR
• An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job.

CERTIFICATION AND LICENSE REQUIREMENTS

None

PREFERRED QUALIFICATIONS:

• Associate’s degree in accounting;
• Intermediate skills with Microsoft Access and Excel;
• Knowledge of generally accepted governmental accounting principles;
• Knowledge of Oracle financial applications.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Processes and prints checks in accordance with district payment cycles; ensures timely distribution and secure handling.
2. Prepares and uploads files for Workers’ Compensation, Indirect Cost, and other recurring transactions.
3. Processes and records liability code transactions accurately in compliance with district accounting policies.
4. Reviews, processes, and ensures timely payment of all district utility invoices, coordinating with departments, as needed.
5. Reviews invoices and check requests for accuracy, proper coding, and compliance with purchasing and financial policies.
6. Monitors and responds to inquiries in the Accounts Payable shared email inbox in a timely and professional manner.
7. Prepares, updates, and distributes weekly and monthly reports to AP Specialists and management for reconciliation and tracking purposes.
8. Conducts training for departments and schools on AP processes, procedures, and policy compliance.
9. Processes invoices, employee reimbursements, and other payment requests in compliance with district policies and applicable regulations.
10. Assists with vendor setup, updates, and verification to ensure accurate vendor records and compliance with IRS and district requirements.
11. Matches invoices to purchase orders and receiving documents; investigates and resolves discrepancies.
12. Assists with accruals, outstanding payables, and other year-end accounting functions to ensure accurate financial reporting.
13. Ensures all AP processes adhere to internal control standards, audit requirements, and state/local financial regulations.
14. Manages insufficient notifications; Works collaboratively with schools, departments, and vendors to resolve issues and provide guidance on payment inquiries.
15. Performs other related duties, as assigned.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

This job operates in a professional office and school environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff, students, parents, external agencies, vendors, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force.

EFFECTIVE DATE:  10/2025

DISCLAIMER:  The above statements are intended to describe the general purpose and responsibilities assigned to this position.  They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position.  This description may be revised by HR and approved at any time.