POSITION TITLE (Oracle title)

SENIOR ADMINISTRATOR

WORKING TITLE

Senior Administrator-Talent Acquisition, Staffing 

SCHOOL/DEPARTMENT

Human Resources

LOCATION

Crossroads III, Cary, NC

PAY GRADE

Senior Administrator Band 3

FLSA STATUS

Exempt

ELIGIBILITY FOR EMPLOYMENT CONTRACT

No

WORK WEEK SCHEDULE

Monday-Friday (occasional evenings and weekends) Position is available for a Hybrid Telework workweek 

POSITION PURPOSE:

Serves as the HR staffing representative for an assigned set of schools to facilitate the staffing process which includes applicant screening, licensure, leave management and compensation. Maintains a comprehensive management system for tracking teacher and support allotments. Works closely with and assists school administrators with school staffing plans. Provides support to school staff related to staffing procedures by visiting school sites. Provides support and training to school administrators regarding hiring best practices. Reviews and processes applicant files and hiring recommendations for approval or denial based on staffing processes; determines accurate salary for all employment related actions; tracks licensure updates and changes for certified employees.

MINIMUM QUALIFICATIONS:  

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Extensive knowledge of the principles, policies, and practices of public and private HR administration;
• Extensive knowledge of federal, state, and local employment laws and Wake County Public School System (WCPSS) Board of Education policies;
• Considerable knowledge of Microsoft Office, specifically Word, Excel, PowerPoint, and Access; and Google Apps;
• Excellent customer service skills;
• Critical thinking and problem-solving skills;
• Ability to organize and effectively manage a high volume of work, especially during summer months;
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
• Ability to plan, manage and prioritize projects with time constraints; ability to meet deadlines;
• Ability to understand, interpret, and apply specific rules to facilitate the staffing process;
• Ability to establish and maintain effective working relationships with school system staff, the public, and external agencies.

EDUCATION, TRAINING, AND EXPERIENCE

• Bachelor’s degree in public administration, business administration, HR, organizational development, education, or related field; AND

• Five years of HR experience OR five years of administrative school-based experience in lieu of direct HR experience.

CERTIFICATION AND LICENSE REQUIREMENTS

• Must hold and maintain a valid motor vehicle operator’s license according to the State of North Carolina requirements.

PREFERRED QUALIFICATIONS:

• Master’s degree in public administration, business administration, HR, organizational development, education, or related field.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Manages the employment process for professional and support staff of an assigned set of schools, including the use of an Enterprise Resource Planning (ERP) system to retrieve data.
2. Maintains a comprehensive management system for tracking teacher and support allotments.
3. Works closely with and assists school administrators with school staffing plans.
4. Provides support to school staff related to staffing procedures by visiting school sites.
5. Provides support and training to school administrators regarding hiring best practices.
6. Reviews and processes applicant files and hiring recommendations for approval or denial based on staffing processes; determines accurate salary for all employment related actions; tracks licensure updates and changes for certified employees.
7. Oversees the processing of employee leaves for an assigned set of schools, including Family Medical Leave Act (FMLA) leaves, as completed by Talent Acquisition processing technicians.
8. Communicates regularly with school system staff and applicants to provide effective and proactive support.
9. Reviews job postings and posts approved positions for an assigned set of schools for accuracy to maintain an up-to-date online vacancy list.
10. Assists Employee Relations on matters related to hiring and due process procedures.
11. Completes and provides HR reports and information to the Board of Education and external agencies, as needed.
12. Ensures correct initial contract placement and follow up for certified school employees at designated schools.
13. Oversees the Extra Duty process to ensure accurate compensation for employees serving in extra duty assignments at designated schools.
14. Ensures adherence to policies and procedures by staying abreast of changes regarding school law, employment law, and WCPSS policies and procedures.
15. Attends and participates in HR staff meetings, professional development, WCPSS recruitment events, job fairs, and other school system functions, as appropriate.
16. Performs other related duties, as assigned.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff and staff members. Work is considered light physical work, requiring the exertion of up to ten pounds of force. The work involves driving automotive equipment.

EFFECTIVE DATE:  11/2023

DISCLAIMER:  The above statements are intended to describe the general purpose and responsibilities assigned to this position.  They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position.  This description may be revised by HR and approved at any time.