POSITION TITLE (Oracle title)

SENIOR ADMINISTRATOR

WORKING TITLE

Business Manager-Transportation 

SCHOOL/DEPARTMENT

Transportation 

LOCATION

Crossroads III, Cary, NC

PAY GRADE

Senior Administrator Band 3

FLSA STATUS

Exempt

ELIGIBILITY FOR EMPLOYMENT CONTRACT

No

WORK WEEK SCHEDULE

Monday-Friday (occasional evenings and weekends) Position is available for Hybrid Telework workweek

POSITION PURPOSE:

Provides leadership for all support operations, procurement, and financial reporting for Transportation and provides administrative support to the Transportation Senior Director. Serves as the liaison between Transportation and Wake County Public School System (WCPSS) financial staff. Ensures Transportation compliance with regulations/rules/policies governing Transportation programs and alignment of Transportation policies/practices with school system accounting processes and procedures.

MINIMUM QUALIFICATIONS:  

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Extensive knowledge of Generally Accepted Accounting Principles (GAAP), knowledge of governmental accounting principles;

• Comprehensive knowledge of budget management practices and fiscal controls, especially for contract transportation services, and labor and supplies management;

• Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps; Oracle based accounting systems;

• Considerable knowledge of record keeping and reporting techniques;

• Working knowledge of Transportation regulations as specified by the North Carolina Department of Public Instruction;

• Critical thinking and problem-solving skills;

• Demonstrated leadership and team building skills;

• Effective time management skills;

• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;

• Ability to manage fiscal resources;

• Ability to work independently and complete tasks in the absence of clear direction;

• Ability to assess Transportation needs and develop short-term and long-term goals and plans;

• Ability to coordinate and execute multiple tasks and/or projects to meet deadlines while addressing potential/anticipated delays and problems in a professional and timely manner;

• Ability to establish and maintain effective working relationships with school system staff and students, external agencies vendors, parents, and the community.

EDUCATION, TRAINING, AND EXPERIENCE

• Bachelor's degree from a regionally accredited college or university in business, finance, or a related field;

• Five years of management experience, preferably with leadership oversight for a large and diverse workforce;

• Five years of management experience, preferably with leadership oversight for a large and diverse workforce;

• Five years of successful experience in accounting or related field;

An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job.

CERTIFICATION AND LICENSE REQUIREMENTS

None

PREFERRED QUALIFICATIONS:

• Master's Degree from a regionally accredited college or university in business, finance, or a related field;

• Experience working with Oracle based accounting systems; 

• Experience training staff;

• Knowledge of public school accounting procedures and systems.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Develops, oversees, and monitors the financial operations of Transportation.

2. Develops and oversees the preparation and submittal of all financial and budgetary reports related to Transportation for local, state, and federal reporting as well as financial and budgetary reports for WCPSS schools and departments.

3. Maintains the accuracy of financial records and verifies compliance with generally accepted accounting principles.

4. Responsible for the oversight of all internal activities to ensure that school based payments (i.e. field trip payments) are received. Prepares or reviews various financial schedules or account analyses necessary for proper monitoring of accounts and for financial reporting.

5. Updates the Transportation Procurement Plan as needed. Establishes bidding and purchasing procedures and maintains all required documentation to ensure compliance with the Transportation Procurement Plan and federal, state, and local guidelines. 

6. Oversees the purchasing of bus parts, supplies, and equipment through the bid and other processes defined in the Finance Manual for WCPSS and the Transportation Procurement Plan, to ensure full and open competition on all purchase actions. Orchestrates supplier transitions and annual contract activities to ensure a seamless implementation of services at the onset of new contract or a new fiscal year.

7. Facilitates internal actions and works with the Accounting/Finance Department to ensure the proper reconciliation of vendor statements to justify Transportation payments.

8. Oversees all payroll processing activities for Transportation. Identifies and initiates resolution of any concerning matters.

9. Directs the activities of the Transportation business office support staff. 

10. Uses appropriate financial management techniques and effective metrics to develop and achieve goals for revenue production and expenditures for repair parts, supplies, and equipment. Prepares and issues monthly financial reports with recommendations and decision enabling data.

11. Manages processes for gathering and compiling data, statistics, and reports for Transportation leadership, internal staff members, and external stakeholders.

12. Oversees the development of business plans for the department and individual schools.

13. Identifies trends in the financial operations of Transportation. Formulates continuous improvement initiatives and implements operational changes to support desired service, operational, regulatory, and fiscal outcomes.

14. Implements a customer service driven philosophy that focuses on value and satisfaction.

15. Attends local, regional, state, and national meetings, as necessary.

16. Performs other related duties, as assigned.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff, students, parents, staff members of external funding agencies, and the community. Work is considered light physicalwork, requiring the exertion of up to ten pounds of force. 

EFFECTIVE DATE:  11/2025

DISCLAIMER:  The above statements are intended to describe the general purpose and responsibilities assigned to this position.  They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position.  This description may be revised by HR and approved at any time.