POSITION TITLE (Oracle title)
SENIOR ADMINISTRATOR
WORKING TITLE
Senior Administrator-Lifecycle
SCHOOL/DEPARTMENT
Facilities Design and Construction/Lifecycle
LOCATION
Rock Quarry Road Office Complex, Raleigh, NC
PAY GRADE
Senior Administrator-Band 3
FLSA STATUS
Exempt
ELIGIBILITY FOR EMPLOYMENT CONTRACT
No
WORK WEEK SCHEDULE
Monday-Friday (occasional evenings and weekends/May require emergency response availability)
Position is available for a Hybrid Telework workweek
POSITION PURPOSE:
Represents the interests of Wake County Public School System (WCPSS) in the assessments of facilities and inventory of systems and materials to ensure compliance with the procedures and policies of the Board of Education. Coordinates with school administrators and other staff as required to assess facilities while minimizing disruption to school operations.
Provides inventory of building systems and materials to Maximo team for use in maintenance of facilities, by skilled trades and regional maintenance. Uses available technology to effectively perform duties assigned.
MINIMUM QUALIFICATIONS:
KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)
- Comprehensive knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps.
- Knowledge of The Occupational Safety and Health Administration (OSHA) requirements;
- Critical thinking and problem solving skills; organizational skills;
- Ability to manage multiple tasks simultaneously;
- Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
- Ability to be proactive and apply technical knowledge to improve deliverables, providing attention to detail to minimize errors;
- Ability to accurately read and interpret Construction Documents;
- Ability to accurately read, interpret, comprehend, and comply with WCPSS and departmental procedures;
- Ability to work well within a team environment that values an open exchange of ideas;
- Ability to interact positively and effectively with diverse group of stakeholders (e.g., WCPSS M&O and FD&C staff, design professionals, contractors, project managers, inspectors, principals, teachers, parents, other school system staff).
EDUCATION, TRAINING, AND EXPERIENCE
- Bachelor’s degree in a related field; (for example; Mechanical Engineering, Civil Engineering, Architectural
Engineering, Architecture, Computer Science, Building Construction); AND
- Five years of directly related experience; OR
- An Associates degree in a related field: AND
- Ten years of directly related experience; OR
- A combination of education and relevant experience sufficient to successfully perform the essential duties of the job.
CERTIFICATION AND LICENSE REQUIREMENTS
- Must hold and maintain a valid motor vehicle operator’s license according to the State of NC requirements.
*Will need to travel to construction sites on a frequent and unscheduled basis.
PREFERRED QUALIFICATIONS:
- Experience in General, HVAC, Electrical, Site or Life Safety Systems construction.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Prepares project budget, management plan, and contracts; participates in coordination of alternative locations for school staff and students during the pre-design phase.
- Participates in review of design documents for compliance with Design Guidelines and the review of construction cost estimates for adherence to project budget; obtains agency approvals as required during the design phase (e.g., Department of Insurance, Department of Public Instruction, local municipalities).
- Coordinates preparation of documentation for bid process; oversees bid review and prepares recommendations for Board approval.
- Reviews contractor schedule and regularly monitors progress; attends job site meetings and visits site as required during the construction phase.
- Monitors change order log and status reports; processes project pay applications and change orders for construction.
- Conducts ongoing quality control inspection of projects to ensure compliance with Design Guidelines, contract documents, codes and regulations.
- Maintains technical records and files in accordance with department procedures.
- Coordinates delivery of Owner-furnished items with appropriate personnel (e.g., Technology Services, Security, Child Nutrition Services, etc.); obtains Certificate of Occupancy and other agency approvals.
- Monitors completion of punch-list; obtains certificate letters and warranties from contractors and design consultants; obtains as-builts and final documents/ manuals during the closeout and warranty phase.
- Processes final pay applications from contractors and design consultants.
- Reconciles and closes out purchase orders in association with current projects.
- Schedules eleven-month warranty inspections and monitors completion of any warranty-related work.
- Performs other related duties as assigned.
WORK ENVIRONMENT/PHYSICAL REQUIREMENTS
This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff students, design professionals, contractors, and the general public. Work is considered light physical work, requiring the exertion of up to ten pounds of force. Position requires bending, stooping, lifting, carrying, standing, walking, climbing stairs and ladders. Must be able to physically access all elements of a construction site. Visits to schools and other sites are also required with possible exposure to extreme weather conditions, dust, pollen, insects and housekeeping chemicals. The work requires frequently driving of automotive equipment.
EFFECTIVE DATE: 12/2023
DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.