POSITION TITLE (Oracle title)

ADMINISTRATOR

WORKING TITLE

Project Manager 

SCHOOL/DEPARTMENT

Maintenance and Operations (M&O)/Environmental and Grounds

LOCATION

Rock Quarry Road Office Complex, Raleigh, NC

PAY GRADE

Administrator Band 4

FLSA STATUS

Exempt

ELIGIBILITY FOR EMPLOYMENT CONTRACT

No

WORK WEEK SCHEDULE

Monday-Friday (occasional evenings and weekends) Position is not available for a Hybrid Telework workweek 

POSITION PURPOSE:

Supports Wake County Public School System (WCPSS) by coordinating the scope of work, work orders, and scheduling projects related to the maintenance of all exterior school areas. Manages and coordinates projects for associated issues. Assists departmental staff with setting and managing contracts, as needed.

MINIMUM QUALIFICATIONS:  

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Considerable knowledge of Occupational Safety and Health Administration (OSHA) requirements;

• Considerable knowledge of Microsoft Office, specifically Word, Excel and PowerPoint; Google Apps;

• Knowledge of enterprise resource systems (e.g., Oracle);

• Effective time management and organizational skills;

• Strong customer service skills;

• Ability to work independently, complete tasks, and exercise independent judgment in the absence of clear directives;

• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;

• Able to accurately read, interpret and comply with WCPSS and department procedures;

• Ability to provide attention to detail and to minimize errors;

• Able to promote and work well within a team environment that values an open exchange of ideas;

• Ability to interact positively and effectively with, principals, teachers, parents, and other school system staff;

• Ability to establish and maintain effective working relationships with school officials, administrators, design professionals, contractors, inspectors, support staff, vendors, and federal and state contacts.

EDUCATION, TRAINING, AND EXPERIENCE

• Associate’s degree in civil or architectural technology, or related field; AND

• Experience in the supervision of general construction work as a contractor or owner’s representative; OR

• An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job.

CERTIFICATION AND LICENSE REQUIREMENTS

• Must hold and maintain a valid motor vehicle operator’s license according to the State of NC requirements. 

PREFERRED QUALIFICATIONS:

• Bachelor's degree in engineering, architecture, or construction from a regionally accredited college or university;

• Certified Playground Inspector or experience providing playground maintenance; 

• Experience in stormwater control measures maintenance and repairs;

• Experience in planning and on-site construction of large buildings.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Coordinates inspections and necessary repairs to

• Playgrounds;

• Asphalt on roadways at school sites and parking lots;

• Concrete on walkways, sidewalks, etc., at school sites;

• Fences;

• Tracks, tennis courts, etc.

2. Coordinates with principals and staff to minimize disruptions during planning, construction and warranty phases including warranty follow-up on completed projects.

3. Ensures proper disposal of spent lighting bulbs.

4. Manages work orders, capital improvement projects, contracts, cost estimates of projects, feasibility studies, long range planning, service contracts, and provides customer interface.

5. Inspects projects to ensure compliance, as required, with design guidelines, contract documents, codes and regulations; responsible for procedure compliance and adherence to all safety procedures, required safety training as specified in the Safety Manual, occupational health practices, and establishing a safe work environment.

6. Evaluates cost estimates and quantity takeoffs for establishing budgets and reviewing change orders.

7. Reviews new school site plans and makes recommendations in support of the maintenance program.

8. Coordinates storm response activities such as snow removal and debris clean up.

9. Performs other related duties, as assigned.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

This position operates in a professional office environment as well as outdoors at construction sites. This role routinely uses standard office equipment such as computers, scanners, and copiers. Requires bending, stooping, lifting, carrying, standing, walking, climbing stairs and ladders. Able to physically access all elements of a construction site. The position, at times, must be able to come into direct contact with school system staff, students, parents, external agencies, vendors, design professionals, contractors, inspectors and the community. Work is considered medium physical work, requiring the exertion of up to 50 pounds of force. The work frequently requires activities involving driving automotive equipment and physically accessing schools.

EFFECTIVE DATE:  10/2024

DISCLAIMER:  The above statements are intended to describe the general purpose and responsibilities assigned to this position.  They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position.  This description may be revised by HR and approved at any time.