POSITION TITLE (Oracle title)

ADMINISTRATOR

WORKING TITLE

Fiscal Administrator for Academic Advancement

SCHOOL/DEPARTMENT

Finance

LOCATION

Crossroads I, Cary, NC 

PAY GRADE

Administrator Band 4

FLSA STATUS

Exempt

ELIGIBILITY FOR EMPLOYMENT CONTRACT

No

WORK WEEK SCHEDULE

Monday-Friday (occasional evenings and weekends) Position is available for a Hybrid Telework workweek 

POSITION PURPOSE:

Under general supervision, ensures financial and project compliance for the Academic Advancement Division within the Wake County Public School System (WCPSS). Knows, interprets, and applies specific rules and regulations governing the processing of fiscal documents, maintenance of financial records and preparation of fiscal reports. Analyzes expenditure data for accuracy and trends. Performs complex analysis and prepares specific reports for management. Provides contract administration oversight and training for all central departments.

MINIMUM QUALIFICATIONS:  

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Advanced knowledge of generally accepted accounting principles and knowledge of governmental accounting principles; Advanced knowledge of federal, state and local budgeting and finance requirements;

• Extensive contract and purchasing knowledge;

• Extensive knowledge of personal computers and related software to include Microsoft Word, Excel, and Power Point; Oracle or other enterprise resource planning (ERP) system;

• Considerable knowledge of Microsoft Office, specifically, Microsoft Word, Excel, Power Point; Google Apps;

• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;

• Ability to establish and maintain effective working relationships with school system staff and external agencies.

EDUCATION, TRAINING, AND EXPERIENCE

• Bachelor’s degree in Accounting, Business Administration, or directly related field; AND

• Five years of progressively responsible experience in public sector accounting, budget, finance, or related areas; OR

An equivalent combination of relevant education, training, and experience which provides the knowledge, skills, and abilities necessary to successfully meet the essential duties of the position may be considered.

CERTIFICATION AND LICENSE REQUIREMENTS

• Must hold and maintain a valid motor vehicle operator’s license according to the State of NC requirements.

PREFERRED QUALIFICATIONS:

• Fiscal compliance with contract administration experience;

• Knowledge of public-school accounting procedures and systems.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Assists the Director of Finance with fiscal compliance and contract administration and financial reporting for fiscal grant compliance.

2. Works with program staff to ensure an accurate, timely, and efficient process for state, local and federal division spending.  

3. Meets monthly with department leadership to report and discuss financial status and to provide input for planning based on identified trends and/or changes over time.

4. Provides on-going training to program staff as it relates to contract and grant administration, budgeting, and reporting.

5. Assists staff with the preparation of financial reports for internal and external agency reporting.

6. Oversees and expedites the preparation and processing of contracts and financial transactions, including any required bids, in compliance with federal, state and local board policies.

7. Monitors finance and budget deadlines, works with appropriate staff to prepare for deadlines, and closes out the fiscal year and grant.

8. Reviews payment request for fiscal compliance and analyzes expenditure data for accuracy and trends.

9. Monitors division spending to budget and investigates variances and identifies and resolves compliance issues.

10. Performs other related duties, as assigned.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

This position operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff, staff members of external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force. The work frequently requires driving automotive equipment.

EFFECTIVE DATE:  3/2025

DISCLAIMER:  The above statements are intended to describe the general purpose and responsibilities assigned to this position.  They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position.  This description may be revised by HR and approved at any time.